26/07 - 31/07/2016

VISAS


                        

                                                                                                  THE PROCEDURE FOR 
                                                                OBTAINING VISAS TO PARTICIPATE IN WORLD YOUTH DAY KRAKOW 2016

Since 21 December 2007 the Republic of Poland has been a part of the Schengen area.  
The rules of crossing external borders of the Schengen area are contained in Regulation No 2016/399 of the European Parliament and of the Council of 9 March 2016 establishing a Community Code on the rules governing the movement of persons across borders (Schengen Borders Code).

Annex I to Council Regulation No 539/2001 of 15 March 2001 listing the third countries whose nationals must be in possession of visas when crossing the external borders and those whose nationals are exempt from that requirement indicates countries whose nationals must have valid visas when crossing the external border of the Schengen area.



I. PEOPLE WHO HAVE REGISTERED AS WORLD YOUTH DAY KRAKOW 2016 PARTICIPANTS 

The registered participants of World Youth Day Krakow 2016 will receive from the Church authorities a document Confirmation of participation in World Youth Day 2016 Krakow for participants applying for a visa issued by the Archdiocese of Krakow. The document has to be certified by the bishop or his representative established by the Church authorities in the country of departure.
It entitles the holder to obtain an exemption from the visa fee at the Polish consular post.

Holders of this document can apply for a visa at any Polish consular post, where a person legally stays.

To obtain a Polish Schengen visa in connection with taking part in World Youth Day, holder of
the Confirmation of participation in World Youth Day 2016 Krakow for participants applying for a visa shall:

1. In consultation with the Church authorities in the country of origin, register in the WYD Krakow 2016 registration system through the website www.krakow2016.com. 

2. Check the need to obtain a visa and print out, automatically generated by the registration system, the document entitled: Confirmation of participation in World Youth Day 2016 Krakow for participants applying for a visa.

3. Obtain a bishop’s (or his representative’s) signature and stamp on the document which prove that the document is authentic, and the holder travels to Poland as a member of an organized group, with the support of the Church authorities.

4. Find a territorial competent Polish consulate on the website www.e-konsulat.gov.pl and:

a) complete the online visa questionnaire and register for a visit to the consulate;

Note: If your country Church authorities have set up a visa coordinator, please contact him, because he has the possibility of registration beyond the normal queue. The list of coordinators can be found HERE.

b) print out the completed visa questionnaire.

5. Submit personally a completed and signed application form (list of Polish consular posts issuing visas is available HERE)
and:
a) a valid travel document satisfying the following criteria:
- its validity shall extend at least three months after the intended date of departure from the territory of the Schengen states;
- it shall contain at least two blank pages;
- it has been issued within the last 10 years;
b) present photograph in accordance with the standards set out in Regulation (EC) No 1683/95;
c) allow the collection of fingerprints;
d) present Confirmation of participation in World Youth Day 2016 Krakow for participants applying for a visa and a copy of the document).

Note: Photocopy will be taken by the consul. Do not leave the original document in a consular post and remember to take it with you, because you will need it when crossing the Schengen area border.

Note: You will receive a visa allowing to stay only in days confirmed in the document (Confirmation of participation in World Youth Day 2016 Krakow for participants applying for a visa). If you are planning a longer period of stay (longer than World Youth Day Krakow 2016) – see section III.

Note: Participants of WYD Kraków 2016 who need visas are required on their own responsibility to prepare documents confirming they have secured necessary provisions for the duration of their stay extending beyond the time covered by the chosen package.

6. If you have the document certified by the Church authorities you can apply for a visa in one of the temporary Polish WYD-visa posts. The list of posts is available HERE.

Note: Temporary Polish WYD-visa posts will only accept visa applications from people who will have
the document certified by the Church authorities (Confirmation of participation in World Youth Day 2016 Krakow for participants applying for a visa).Visa applications from other applicants will not be accepted.

7. The application for a visa may be lodged also in the consulates of other Schengen countries, with which Poland has signed a permanent contract of representation, i.e.:

The Czech Republic:               - Ulaanbaatar (Mongolia)
The Swiss Confederation:     - Bishkek (Kyrgyzstan)
                                                    - Antananarivo (Madagascar)
                                                    - Katmandu (Nepal)
                                                    - Colombo (Sri Lanka)
The Kingdom:                          - Accra (Ghana)
of the Netherlands:                - Muscat (Oman)
                                                    - Khartoum (Sudan)
                                                    - Paramaribo (Surinam)
                                                    - Harare (Zimbabwe)
The Kingdom of Sweden:     - Dhaka (Bangladesh)
                                                    - Dar es Salaam (Tanzania)
                                                    - Lusaka (Zambia)

Note: Consular posts of these countries may charge consular fees for examination of a visa application. 

8. If you are the participant of World Youth Day Krakow 2016 you can lodge your visa application at one of the consular posts of the following Schengen area countries, with which Poland has a temporary agreement on issuing visas on its behalf. List of those consular posts is available HERE.

Note: Consular posts of these countries may charge consular fees for examination of a visa application. 

9. Applications shall be examined within 15 calendar days of the date of the lodging of an application which is admissible. That period may be extended up to 30 calendar days in individual cases, notably when further scrutiny of the application is needed or in cases of representation where the authorities of the represented state of the Schengen area are consulted. Exceptionally, when additional documentation is needed in specific cases, the period may be extended up to a maximum of 60 calendar days.

Note: In each case, a minor (under 18 years of age) shall submit an application form signed by  a person exercising parental authority or legal guardianship. When a minor does not travel with them, there is a requirement of having a written consent from both parents or from a legal guardian.  



II. PEOPLE WHO HAVE NOT REGISTERED AS WORLD YOUTH DAY KRAKOW 2016 PARTICIPANTS  

Persons who have not registered as participants of World Youth Day Krakow 2016 will not receive from the Church authorities a document confirming the purchase of benefits and medical insurance. Therefore, they must fulfill all conditions to obtain a visa.
Those conditions are contained in Regulation (EC) No 810/2009 of the European Parliament and of the Council of 13 July 2009 establishing a Community Code on Visas (Visa Code).

In order to obtain a Polish Schengen visa the applicant has to:
1. Find a territorial competent Polish consulate on the website www.e-konsulat.gov.pl and:
2. Complete the online visa questionnaire and register for a visit to the consulate;
3. Print out the completed visa questionnaire.
4. Submit personally a completed and signed application form (list of Polish consular posts issuing visas is available HERE) and:

a) a valid travel document satisfying the following criteria:
- its validity shall extend at least three months after the intended date of departure from the territory of the Schengen states;
- it shall contain at least two blank pages;
- it has been issued within the last 10 years;
b) present photograph;
c) allow the collection of fingerprints;
d) pay the visa fee;
e) provide supporting documents:
- relating to the purpose of the journey;
- relating to accommodation, or proof of sufficient means to cover the accommodation costs;
- relating to having sufficient means of subsistence, both for the duration of the intended stay and for the return to their country of origin or transit to a third country where they are certain to be admitted, or are in a position to acquire such means lawfully;
-   information to assess whether an applicant intends to leave the territory of the Member States before the expiry of the visa;
f) produce proof of possession of adequate and valid travel medical insurance which must be valid throughout the territory of the Schengen Member States and cover the entire period of an intended stay of the applicant. The minimum amount of the insurance is EUR 30,000.

5. The application for a visa may be lodged also in the consulates of other Schengen countries, with which Poland has signed  a permanent contract of representation, i.e.:

The Czech Republic:               - Ulaanbaatar (Mongolia)
The Swiss Confederation:     - Bishkek (Kyrgyzstan)
                                                    - Antananarivo (Madagascar)
                                                    - Katmandu (Nepal)
                                                    - Colombo (Sri Lanka)
The Kingdom:                          - Accra (Ghana)
of the Netherlands:                - Muscat (Oman)
                                                    - Khartoum (Sudan)
                                                    - Paramaribo (Surinam)
                                                    - Harare (Zimbabwe)
The Kingdom of Sweden:     - Dhaka (Bangladesh)
                                                    - Dar es Salaam (Tanzania)
                                                    - Lusaka (Zambia)

Note: The consular posts of these countries may charge consular fees for examination of a visa application.

6. Applications shall be examined on within 15 calendar days of the date of the lodging of
an application which is admissible. That period may be extended up to a maximum of 30 calendar days in individual cases, notably when further scrutiny of the application is needed or in cases of representation where the authorities of the represented state of the Schengen area are consulted. Exceptionally, when additional documentation is needed in specific cases, the period may be extended up to a maximum of 60 calendar days.

Note: In each case, a minor (under 18 years of age) shall submit an application form signed by
a person exercising parental authority or legal guardianship. When a minor does not travel with them, there is a requirement of having a written consent from both parents or from a legal guardian.  




III. PEOPLE TAKING PART IN WORLD YOUTH DAY AND INTENDING TO APPLY FOR A VISA FOR
A LONGER, THAN CELEBRATION IN KRAKOW, PERIOD OF TIME 


People taking part in World Youth Day and intending to apply for a visa for a longer (than celebration in Krakow) period of time must fulfill the regular conditions for obtaining a visa. Those conditions are contained in Regulation (EC) No 810/2009 of the European Parliament and of the Council of 13 July 2009 establishing a Community Code on Visas (Visa Code) and are presented in section II. Conditions must be fulfilled during the whole period of an intended stay in the Schengen area. 

Above all, this applies to having sufficient means to cover costs of accommodation and means of subsistence both for the duration of the intended stay and for the return to the country of origin or residence. Also, there is a requirement of medical insurance, which must be valid throughout the territory of the Schengen Member States and cover the entire period of an intended stay of the applicant. The minimum amount of the insurance is EUR 30,000.

For further details please contact the consulate where you intend to lodge your application.

1_The_list_of_visa_coordinators_27.04.pdf pdf 71.39 KB 20-04-2016 Pobierz
2_consulados.pdf pdf 671.25 KB 20-04-2016 Pobierz
3_Polish_temporary_visa__20.04.2016.pdf pdf 68.08 KB 20-04-2016 Pobierz
4_Other_Schengen_consulates_04_05_2016.pdf pdf 101.13 KB 20-04-2016 Pobierz

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